Privacy policy seen by maxime

August 1, 2024

Who is this privacy policy intended for?
This privacy policy is intended for our current and potential clients, photographed individuals, and visitors to our website.

Who is responsible for processing personal data?
The company “Seen by Maxime” is responsible for transparent and lawful processing of personal data related to providing our services (photoshoots) and final products (photos) for content creation and professional photography.

Chamber of Commerce number: 74401025
Owner: Maxime Rijvers
Email: contact@seenbymaxime.com
Phone: +31 6 11319697

What is personal data?
A photo is only considered personal data if it can be used to identify a person, i.e., if a recognizable face is visible. This can be a portrait or group photo. In this context, we process personal data, and the General Data Protection Regulation (GDPR) applies to us.

What personal data do we process?
We process the following personal data: first and last name, address, city, email address, phone number, payment details, specific information provided by a (potential) client, such as the date and location of the photoshoot and possibly wedding date and location.

We note that special categories of personal data (such as religious beliefs, race, ethnicity, medical condition) could be inferred from a photo. Our photos are not aimed at or intended for processing special personal data or making distinctions based on these data. Additionally, we have the right to an artistic form of expression for processing these data.

How do we obtain personal data?
We receive personal data from individuals who contact us through our website, contact form, email, phone, or an introductory meeting.

If a photoshoot assignment is given on behalf of a sole proprietorship and certain business data are not directly provided to us, we may consult public registers, such as the Chamber of Commerce register or other public sources.

For what purposes do we process personal data?
We process personal data for the purposes described below and that meet legal requirements.
- Contact form or email: You can contact us via our contact form on our website or by sending us an email. We have a legitimate interest in processing the personal data we obtain in this way. We process the content of the email or message via the contact form, your name, and email address to respond to your message.
- Booking a photoshoot: We record the wishes for the photoshoot, along with your name and contact details, the date, and the location of the photoshoot. We process this personal data to enter into a contractual agreement.
Quotes: If you request a quote from us, we process your personal data to send a targeted quote. We process this personal data to enter into a contractual agreement.
- Execution of the assignment: If you have given us a photoshoot assignment, we process the personal data necessary for the execution of that assignment. We process your name, address, phone number, and email address to send you information and make arrangements. We process this personal data to enter into a contractual agreement.
- Photos: During the execution of a photoshoot assignment, portrait, wedding, or group photos may be taken where people are recognizable. We process this personal data to enter into a contractual agreement. We will deliver the photos to the client as the final product of the assignment. We also have a legitimate interest in processing these photos, namely an artistic interest and a business interest in using our artistic works for our own operations, including promotional purposes through our portfolio. We have weighed the privacy interests of the client, the people participating in the photoshoot, or those recognizable in the photos against our business interests. The photos we take are our intellectual property; we have copyright on them. Therefore, we keep these artistic products in our archive and portfolio.
- Billing: If you have given us a photoshoot assignment, we process the personal data necessary for the financial settlement of that assignment. These include your name, email address, and other information necessary to send a correct invoice. Upon payment, we will also see from which account the payment comes and who the account holder is.
- Our website: We process personal data by publishing the photos we have taken on our website. We do this based on our legitimate interest.
- Social media: In accordance with our contractual terms, we may share photos on our social media accounts (and tag the client). The further use of photos on your social media account is entirely within your control. See Instagram's privacy statement for more information.

What about photos depicting children?
Photos of children must be handled with extra care. They cannot make decisions about the publication of photos themselves. Therefore, parents must give permission for the publication of photos depicting children. This permission can be withdrawn by the children themselves once they turn 16 and can make decisions on their own.

How long do we keep personal data?
We do not keep personal data longer than necessary to provide our services.
- Quotes, invoices, and payment records are kept for a period of 7 years.
- Photos in our archive and portfolio are kept for a period of 10 years.
- Personal data related to email contact or via the contact form are not kept longer than 2 years.

We will delete personal data earlier if you request us to do so unless we are legally required to keep your personal data longer.

How do we protect personal data?
We have taken appropriate organizational and technical measures to secure personal data against loss or other forms of unlawful processing. These measures ensure a level of security appropriate to the personal data we process.

Personal data are protected, among other things, by strong passwords on our computers, email, and storage locations, as well as the use of a secure Wi-Fi connection.

What do we do if we engage other companies for our services?
We have signed a processing agreement with companies that process personal data on our behalf to ensure the same level of security and confidentiality of personal data.

Are personal data processed outside the EEA?
We try to process personal data as much as possible within the European Economic Area (EEA), but sometimes we cannot avoid using services from outside the EEA. These companies are located in a country that the European Commission does not consider a “safe” country, meaning that the European Commission believes the country does not offer the same level of personal data protection as within the EEA.

In such cases, appropriate safeguards or binding corporate rules have been put in place, such as contracts established by the European Commission, i.e., EU Model Clauses.

What if you click on external hyperlinks on our website?
On our website, you will find hyperlinks to external websites. By clicking on a hyperlink, you go to a website outside our website. In that case, the privacy policy of that external website applies to the processing of personal data.

Your Rights
We would like to inform you about the rights you have regarding your personal data.

Access, Rectification, and Erasure
You have the right to know which personal data we process about you and you may then request that we rectify or erase it.

Restriction of Processing
You have the right to request us to restrict the processing of your personal data, for example, when the data is no longer accurate, the processing is unlawful, we no longer need your personal data, or pending a decision on the objection you have made against the processing.

Right to Object
You have the right to object to the processing of your personal data. If you object to the use of personal data for direct marketing purposes, then we will no longer use your personal data for these purposes.

Data Portability
You have the right to receive your personal data from us in a structured, commonly used, and machine-readable format so that you can transfer it to another party, provided you had given us consent to process your personal data and the processing was carried out by automated means.

Withdrawal of Consent
If we have obtained your personal data for a specific purpose based on your consent, you may withdraw this consent at any time. Withdrawing consent does not affect the lawfulness of processing before the withdrawal.

If you want to exercise any of these rights, please contact us by email at contact@seenbymaxime.com.

Changes to the Privacy Statement
We may need to change our privacy statement, for example, because we have adopted a different method of operation. We will always publish the new privacy statement on our website.

How can you contact us if you have any questions?
If you have any questions about the processing of your personal data after reading this privacy statement, if you want to exercise any of your rights regarding your personal data, or if you have a complaint about how we process your personal data, please contact us.

What if you have a complaint about the processing of your personal data?
If you have complaints about how we process your personal data, you can contact us or file a complaint with us. We will handle this complaint as quickly as possible. If we do not resolve your complaint to your satisfaction, you have the right to file a complaint with the Data Protection Authority.